As the admin of an Office 365 organization, you may need to add one of your users or contacts to a distribution list. For example, you can add employees or external partners or vendors to an email distribution list.


Create a distribution list.


  • Sign in to Office 365 with your work or school account.
  • Select the app launcher icon and choose Admin.
  • Choose Groups in the left navigation pane.


See your new Office 365 groups in the admin center preview


  • Under Type of group, select the dropdown and choose Distribution list.


Add a group page - Choose the dropdown and choose distribution list


  • Enter a name and add a description for your new distribution list.
  • You can choose whether you want people outside your organization to send email to the distribution list.
  • When you're ready, click or tap Add to create the distribution list, and Close to view your distribution list.


Add a user or contact to a distribution list


  • Sign in to Office 365 with your work or school account.
  • Select the app launcher icon and choose Admin.
  • Choose Groups in the left navigation pane.


See your new Office 365 groups in the admin center preview


  • On the Groups page, select the distribution list you want to add a contact to.
  • In the Members section, click Edit.


Screenshot: Add a contact to a distribution list


  • On the View Members page, click or tap Add Members, and select the user or contact you want to add to the distribution list.


Screenshot: Add members to distribution list


  • Click Save and then Close.